How to have a successful multi-party meeting with EVO

[edit] Before the Meeting

If possible, conduct a short five to 10 minute test session a week or a day before the scheduled meeting
Be sure to book meetings in the Karen community and not the Universe community
When booking a meeting, do not use the ad-hoc meeting option in the booking menu. It is better to book a meeting using the full booking options. (If you use the ad-hoc meeting option the room has a tendency to be unreliable.)
Set the start time option well in advance of the actual start time for the meeting. Remember, the room will not appear until the start time has been reached.
Make sure all participants realise that they must be connecting to EVO from their office, and not, for example, from home.
Exchange mobile phone numbers, so that if something does go wrong during the meeting, parties can communicate to resolve it.

Audio, audio, audio! If using a Chat50 or 150 read this section using echo cancellation devices with EVO
Make sure the participants know how to mute and unmute their audio. Ask participants to keep the audio muted while they are not talking.
Make sure participants understand how they can control their 'Audio Transmit Gain'. Please see Configuring EVO for the first time.
Avoid moving cameras, it is disruptive to the other participants
Make sure you can see the chat window (lower right of Koala) during the session -- important messages are exchanged this way.
If you lose video streams, during the meeting, try "Restart Video" in the Video Tab, under the AV controls Tab (in the Koala Window).